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When you are first handed a project do you recoil in horror at the complexity of it all? Even vastly experienced and skilled project managers can feel overwhelmed at the thought of a particularly difficult piece of work.
Yet, if you use the PRINCE2 methodology then the task ahead of you will be a lot easier. As well as this, you could also look at other ways of simplifying your projects and making them far easier to take through to completion.
Plan Clearly and Effectively
Planning well at the outset is one of the simplest yet more effective ways of making your projects run more smoothly. This lets you see exactly what needs to be done and when it needs to be done by.
Planning is also one of the main features of PRINCE2 that you should be aware of. You need to start off every single piece of work by working out how it all hangs together. In fact, drawing up a comprehensive plan is a terrific way of more fully understanding how it all goes together in the first place.
This plan will guide you through the rest of the project too. If you ever run into serious problems or lose your way then you can look back at it to understand what it is that you are trying to achieve here.
Use the Visual Approach
You are your project team are going to quickly become experts in this subject. However, the other people that you deal with may need some help in understanding what it is that you are looking to do.
Instead of filling your documents with lots of confusing words, why not make it more of a visual aid? By adding the likes of images and graphs you can make it far easier for non-experts to fully understand what it is that you are up to.
You might also find that the process of doing this helps you to understand more fully some of the issues. When you simplify a project like this you can hone your own knowledge at the same time as everyone else’s.
Break It Down into Sub-Projects
Another smart move is to turn one big, unwieldy project into a number of smaller sub-projects. This can help to make each element easier to deliver as well as to understand.
It can also be an approach that helps you to give your team members the chance to lead their own sub-projects. If you have a good worker who has taken on their PRINCE2 courses Birmingham then they may be ready to handle this on their own.
This method obviously brings you some challenges in terms of keeping all of the different sub-projects under control at the same time. It isn’t impossible to so do this but it does mean that you need to keep a closer eye on things.
Make Sure Everyone Understands What You Are Doing
If you are going to be dealing with end users and stakeholders then you need to be certain that everyone involved knows what is going on. In this way, they can participate fully and know exactly what to expect from you.
On the other hand, if you don’t let them get a feel for the piece of work then it is going to end badly. You need everyone in this project to know what is truly going on in order to contribute to it and make the end result better.
Bearing all of this in mind, it is clear how vital it is to simplify your projects where possible. This will make it easier for everyone to get to grips with it and play their part more effectively.